Meetings

Best AI Meeting Tools for SMEs

AI tools that record, transcribe, and summarise your meetings so you can stay present in the conversation.

Updated May 2026 Re-validated quarterly Independent picks
Winner
Winner pick ★★★★½ 4.7

Otter

Best all-rounder for SMB meeting summaries.

Free tier · Pro from £8.33/mo

Cleanest integration with Google Meet, Microsoft Teams, and Zoom. Real-time transcription, accurate summaries, action-item extraction. Free tier handles light use; paid tier is the right default for a small team that meets often. Painless to deploy.

Runner-up ★★★★½ 4.5

Fathom

Highest-quality summaries, generous free tier.

Free for individuals · Team from £15/mo

Fathom wins on summary quality and has a free tier that doesn't cap recording time. Slightly less polished than Otter's UI but the output is genuinely better. Top pick if you live in Zoom.

Best free / budget ★★★★½ 4.5

Fathom

Free with no time cap.

Free for individuals

Fathom's free tier for individuals doesn't restrict recording length, which makes it the best free option in the category.

Also worth considering

Ranked by editorial assessment
#4

Zoom AI Companion

★★★★ 4.0

Included with paid Zoom plans. Only useful if you already live in Zoom; not worth subscribing to Zoom just for this.

Visit Zoom →
#5

Granola

★★★★ 4.4

Beautiful UI, hot product, macOS-only and a bit early. Worth watching.

Visit Granola →
#6

Sembly

★★★★ 4.2

Strong on multi-language and meeting analytics. Pricier than Otter and Fathom for similar core functionality.

Visit Sembly →
#7

Fireflies

★★★★ 4.1

Solid searchable archive across all your meetings. UI a bit busy compared to the leaders.

Visit Fireflies →
#8

tldv

★★★★ 4.0

Solid free option focused on Google Meet and Zoom. Worth trying if Otter's free tier feels too restrictive.

Visit tldv →
How we picked. Every recommendation in the AIStackFit directory is dated and re-validated quarterly. We test against real SME use cases, not vendor demos. Where a tool has an affiliate programme, we disclose it inline. The pick is locked before the commercial question is asked. Read the full methodology →
Affiliate disclosure. When you sign up to any of the tools above via our links, we may earn a small commission. It never affects which tool we recommend. We recommend tools we don't earn from when they're the right answer.

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